Your first invoice, step by step.

Sign up and complete workspace setup. Free includes one user and 10 successfully processed invoices per month. Your workspace keeps your suppliers, product mappings and invoice history together.

Open Invoices and choose a PDF, JPEG, PNG or WebP file, up to 10 MB each. Bulk upload accepts up to 10 files; each file is a separate invoice.

Use the original digital PDF where possible. For photos, include the complete page with readable quantities, prices and totals. Avoid password-locked PDFs, archives and unrelated documents.

In Settings → Invoice inbox, the owner can enable the inbox and choose a shared address. Check receiving status before using it. A reserved address alone does not mean email receiving is connected.

When ready, forward the original email with its PDF or image attachments: up to five attachments, 10 MB each and 20 MB per email. Costlr does not connect to or read your personal mailbox.

Processing happens in the background. Open Review for uncertain supplier details, financial fields, product matches or package units. Check the original, correct the fields and confirm mappings before choosing Finish invoice.

Eligible repeats can complete automatically when source, totals and saved mappings pass validation. Your first invoice may need review to establish those mappings.

A first purchase establishes history. Add another invoice for the same supplier and equivalent product with an earlier or later purchase date. Comparisons require compatible currency, unit and location records.

Open Changes for increases and decreases, Products → Price history for purchases over time, and Suppliers for supplier context. Ambiguous comparisons stay unavailable.

Free includes manual price tracking. Starter adds configurable in-app alert results; Growth and Business also include optional daily digests when delivery is enabled. The owner manages preferences in Settings → Notifications.

Separate opt-in invoice-result emails are available on all plans for new inbox invoices that need review or finish processing, when delivery is ready. They do not enable paid price alerts.

Read the invoice status and follow available recovery instructions. Unsupported files, duplicates and hard failures do not consume successful-invoice usage. Usage is recorded once on successful completion, including when you finish required review.

For help, use the contact page. Do not email full invoices, bank details or passwords in your initial enquiry.